I know that we don’t all use Outlook for managing our emails so I thought it only fair to offer web mail client users some information on message sizes.
The Size of each of your messages is displayed in the last column alongside the From, Subject and Received headings above your mail entries. To sort your messages by their size just click on the Size link. This will place your largest messages at the top of your mail, and you can then quickly decide which messages to keep or delete to reduce your mail usage quota.
Ever wanted to open two or more instances of the same application (e.g. Internet Explorer, Microsoft Excel, etc.)?
Normally if you click an an application shortcut a second time it just minimises it. However if you hold down the SHIFT key and then click on the shortcut it will open a second instance of the application.
Imagine the situation: you’re printing a job on the staff photocopier and all of a sudden you realise it’s the wrong document! Or maybe instead of your nice printout the photocopier is spewing out loads of sheets of paper with nothing but gobbledygook on them. What would you do?
Me, I’d first press the Print option button on the left-hand side of the console (fourth button down) then click Job Reset on the bottom right of the touchscreen. This will safely cancel the current print job.
And finally click on the MENU button (bottom-left of console) to return the photocopier to it’s usual screen.
IT Services charged print system is not very forgiving when paper sizes are not A4 or A3. This means that your print job may be rejected or the printed text is not formatted on the paper as you were expecting. So, please check the page size selected in your document.
- MS Word and Excel: Page Layout, Size
- MS PowerPoint: Design, Page Setup
Alternatively, try forcing the printer to print on the paper size you want (A4 or A3):
- File, Print then select the printer queue you require (Staff-Mono or Staff-Colour)
- Click on the Printer Properties link
- In the Dialog Box select the Paper tab
- Check the Print on tick-box, select A4 or A3 and then check the Fit to Print Sick tick-box
Ever wanted to print your document as a booklet? Well now thanks to the super wizzo print system you can!
Simply choose the Print option in the application (e.g. Word) you are using. Then when the Print window appears click on the Properties button on the top-right. In the middle of the screen you’ll see a pull-down menu labelled Duplex. Simply click on the down-arrow beside this and choose Booklet. Finally click OK on the printer Properties window and OK again on the Print windows to send this to one of the printer or photocopiers.
Printing in booklet fashion means that it print 4 pages on just a single sheet of paper. Saving the environment and, even better, Library budgets!
Do you have to scan items for the Electronic Reserve? Has it been a while since you had to do this and so you have you forgotten how to go about it? Fear not as we have produced a cunning Flatbed scanner guide for you to refer to!
Looking to weed your Outlook email? Wondering how much space your email folders are taking? It is easy to find out the total size of your emails or size of individual folders. All you have to do is:
- Right click on your Inbox
- Select Properties from the context menu
- On the General tab click on the Folder size button
- Outlook will generate details on total and sub folder sizes
This information might help you to decide which folders to target for a good clearout.
If you are lucky enough to be away from the office for a length of time you might, or might not want to let people know that you are away and the date you return. So, in Outlook 2010 select the File tab and click the Automatic Replies (Out of Office) button. Enter your message for people Inside My Organization (Loughborough University Exchange Email – not students) and repeat for people Outside My Organization (including Students and Alumni). Note the additional options for My Contacts only or Anyone outside my organization when setting an out of office reply to people outside Loughborough University.
At the bottom of your start menu in Windows 7 you have a search box. If you type into that part of the name of the program you want to find and it will provide you a list of possible programs.
If you have a program you use frequently then you will probably want to pin it to your start menu or taskbar.
If that pesky Microsoft Office Ribbon is taking up too much space on screen, don’t fret, just hide all the formatting options out of the way for a while. To do this, follow these simple steps:
Click on the Minimize Ribbon icon above the Ribbon on the right, or press Ctrl+F1.
Note: you still have access to the formatting options by clicking on the Tab you want. To hide the formatting options again click on the Pin icon above the Ribbon on the right.
To reinstate all the formatting options click on the Expand the Ribbon icon or Ctrl+F1.