How big are my web mail messages?

I know that we don’t all use Outlook for managing our emails so I thought it only fair to offer web mail client users some information on message sizes.

The Size of each of your messages is displayed in the last column alongside the From, Subject and Received headings above your mail entries. To sort your messages by their size just click on the Size link. This will place your largest messages at the top of your mail, and you can then quickly decide which messages to keep or delete to reduce your mail usage quota.

Printing – Emergency stop!

Imagine the situation: you’re printing a job on the staff photocopier and all of a sudden you realise it’s the wrong document! Or maybe instead of your nice printout the photocopier is spewing out loads of sheets of paper with nothing but gobbledygook on them. What would you do?

Me, I’d first press the Print option button on the left-hand side of the console (fourth button down) then click Job Reset on the bottom right of the touchscreen. This will safely cancel the current print job.

And finally click on the MENU button (bottom-left of console) to return the photocopier to it’s usual screen.

Printing tips: page/paper size

IT Services charged print system is not very forgiving when paper sizes are not A4 or A3. This means that your print job may be rejected or the printed text is not formatted on the paper as you were expecting. So, please check the page size selected in your document.

  • MS Word and Excel: Page Layout, Size
  • MS PowerPoint: Design, Page Setup

Alternatively, try forcing the printer to print on the paper size you want (A4 or A3):

  • File, Print then select the printer queue you require (Staff-Mono or Staff-Colour)
  • Click on the Printer Properties link
  • In the Dialog Box select the Paper tab
  • Check the Print on tick-box, select A4 or A3 and then check the Fit to Print Sick tick-box 

Want to print a booklet?

Ever wanted to print your document as a booklet? Well now thanks to the super wizzo print system you can!

Simply choose the Print option in the application (e.g. Word) you are using. Then when the Print window appears click on the Properties button on the top-right. In the middle of the screen you’ll see a pull-down menu labelled Duplex. Simply click on the down-arrow beside this and choose Booklet. Finally click OK on the printer Properties window and OK again on the Print windows to send this to one of the printer or photocopiers.

Printing in booklet fashion means that it print 4 pages on just a single sheet of paper. Saving the environment and, even better, Library budgets!


How big are my Outlook email folders?

Looking to weed your Outlook email? Wondering how much space your email folders are taking? It is easy to find out the total size of your emails or size of individual folders. All you have to do is:

  1. Right click on your Inbox
  2. Select Properties from the context menu
  3. On the General tab click on the Folder size button
  4. Outlook will generate details on total and sub folder sizes

This information might help you to decide which folders to target for a good clearout.

Out of Office email

If you are lucky enough to be away from the office for a length of time you might, or might not want to let people know that you are away and the date you return. So, in Outlook 2010 select the File tab and click the Automatic Replies (Out of Office) button. Enter your message for people Inside My Organization (Loughborough University Exchange Email – not students) and repeat for people Outside My Organization (including Students and Alumni). Note the additional options for My Contacts only or Anyone outside my organization when setting an out of office reply to people outside Loughborough University.