Last week we attended the Association of Research Managers and Administrators‘ (ARMA) annual conference in Brighton. We were presenting on our Research Data Repository which was launched at the end of April.
Although our session part of the last panel of the conference it was still well attended with representatives from both universities and funders. As part of our talk we had decided to hold c30-45 minute breakout/discussion sessions. Not only were these sessions an opportunity for attendees to ask us additional questions about our repository but it was also an opportunity for us to discover the lay of the land at other institutions.
As someone with a research background but who has worked in libraries for the past 10 years it was interesting to hear some of the comments from the research managers and administrators. It is a view I have heard before but until the growth of open access and research data management at universities many research office staff were not aware that the ‘Library did research’.
One of the many advantages of the current “open landscape” at universities is that many departments that previously had limited or even no contact with each other (or contact only in very specific areas) e.g. Research Office, IT, Library, now have regular and meaningful contact across a number of areas. (For example, within a week of starting at Loughborough I had met colleagues from IT and the Research Office as part of my induction and work with them on a weekly (if not daily) basis.) Not only does this regular contact help to reduce any duplication of effort but it also means that staff working in those departments now have the opportunity to have a more holistic view of how research is conducted and supported at their organisation. As such, they are able to do their jobs with an understanding of how their decisions and work may affect others at the institution. Most importantly, it means that we are better placed to provide the support that researchers and academics may require.
This holistic view is particularly important at the moment when one considers the demands on academic staff in both research and teaching.
Today (1st May 2015) is the day when Universities have to be compliant with the Engineering and Physical Sciences Research Council’s (EPSRC) data expectations. At Loughborough we have been working towards being compliant for the past 18 months or so.
These expectations require Loughborough to securely preserve data created by EPSRC funded researchers for at least 10 years. Metadata about any data created should also be public within 12 months of the data being generated. In addition, any article based on RCUK (including EPSRC) funded research should include a statement saying where the supporting data can be accessed.
Earlier this week our repository for archiving research data was launched. It can be found here: https://lboro.figshare.com/. As can be seen, the repository is based on figshare’s figshare for institutions offering and we have been working very closely with them to create a Loughborough instance to both preserve and highlight the research data created by Loughborough’s researchers. The back end archival storage is provided by Arkivum.
The repository has already been populated with the data from PLoS articles written by Loughborough researchers.
We have held a couple of workshops already and over the next few weeks and months we will be holding sessions where researchers and other interested parties (Librarians, Research Office staff etc.) can come and find out more about the repository and research data management (RDM) in more detail. The next two are currently planned for 13th May and 26th June. If you wish to attend you can contact me for more information.
The repository is only one part of our offering. I was recently appointed (March 2015) as Research Data Manager to help support Loughborough’s RDM offerings and we will soon be updating and expanding our webpages with more information and advice on RDM matters.
In the meantime, if you wish to find out more, or wish to deposit data in the repository, please do contact me (Gareth Cole) on email@example.com. We have also set up a general email address in case I am out of the office. This address is firstname.lastname@example.org.
The Economic and Social Research Council (ESRC) has recently released an updated version of its research data policy. This can be found at: http://www.esrc.ac.uk/about-esrc/information/data-policy.aspx (link to the PDF of the policy at the bottom of the page).
The ESRC policy now maps more clearly to the RCUK Common Principles on Data Policy. In addition, the updated ESRC policy explains in far greater detail than before the responsibilities of: ESRC grant applicants, ESRC grant holders, grant holders’ institutions, the ESRC itself, and ESRC data service providers.
If you are ESRC funded, based at Loughborough University, and wondering how this policy may affect you please do contact me (Gareth Cole – Research Data Manager) on g.j.cole(at)lboro.ac.uk.
In August 2012 re3data.org – the Registry of Research Data Repositories went online with 23 entries. Two years later the registry provides researchers, funding organisations, libraries and publishers with over 1,000 listed research data repositories from all over the world making it the largest and most comprehensive online catalog of research data repositories on the web. re3data.org provides detailed information about the research data repositories, and its distinctive icons help researchers easily identify relevant repositories for accessing and depositing data sets.
To more than 5,000 unique visitors per month re3data.org offers reliable orientation in the heterogeneous landscape of research data repositories. An average of 10 repositories are added to the registry every week. The latest indexed data infrastructure is the new CERN Open Data Portal: http://service.re3data.org/repository/r3d100011381
[Taken from a Re3data update in November 2014]
The Australian National Data Service (ANDS) has just released a Guide to Publishing and Sharing Sensitive Data which includes a decision tree to help researchers decide whether they can publish such data. The guide is written for the Australian context; however it provides generic information on the issues associated with handling sensitive data.
|Wed, 19th November 2014
||9:30am – 12:30pm
Who Should Attend?
This session is aimed at early career researchers, although mid-career researchers would also benefit from the principles discussed.
Whilst the management of research data has always been important to the individual researcher, effective research data management is increasingly important within the whole research lifecycle for all disciplines. This session based around the structure of a data management plan, explores what research data management is, why it is important and introduces participants to the key concepts involved to enable them to incorporate best practice within their projects.
Intended Learning Outcomes
Participants will have the opportunity to:
- Explore research data management (RDM) within the research lifecycle
- Recognise the key terms and concepts involved in RDM
- Identify the benefits and drivers for good data management
- Reflect on best practice for managing digital data effectively
- Discuss common elements of an effective data management plan
- Identify the support offered by IT Services and other Professional Services within the University
- Discuss the benefits and challenges of sharing data
- Meet and network with PGRs from across campus
This session maps to Research Development Framework – Domain C: Research governance and organisation. Sub-domain 1- Professional conduct; Sub-domain 2 – Research management
Click here to log into Learn to book on this workshop http://learn.lboro.ac.uk/course/view.php?id=9874
The Research Data MANTRA course is an open, online training course that provides instruction in good practice in research data management. There are eight interactive learning units on key topics such as data management planning, organising and formatting data, using shared data and licensing your own data, as well as four data handling tutorials with open datasets for use in R, SPSS, NVivo and ArcGIS.
This fourth release of MANTRA has been revised and systematically updated with new content, videos, reading lists, and interactive quizzes. Three of the data handling tutorials have been rewritten and tested for newer software versions too.
New content in the online learning modules with the September, 2014 release:
- New video footage from previous interviewees and introducing Richard Rodger, Professor of Economic and Social History and Stephen Lawrie, Professor of Psychiatry & Neuro-Imaging
- Big Data now in Research Data Explained
- Data citation and ‘reproducible research’ added to Documentation and Metadata
- Safe password practice and more on encryption in Storage and Security
- Refined information about the DPA and IPR in Data Protection, Rights and Access Linked Open Data and CC 4.0 and CC0 now covered in Sharing, Preservation & Licensing
MANTRA was originally created with funding from Jisc and is maintained by EDINA and Data Library, a division of Information Services, University of Edinburgh. It is an integral part of the University’s Research Data Management Programme and is designed to be modular and self-paced for maximum convenience; it is a non-assessed training course targeted at postgraduate research students and early career researchers. Data management skills enable researchers to better organise, document, store and share data, making research more reproducible and preserving it for future use. Researchers in 144 countries used MANTRA last year, which is available without registration from the website. Postgraduate training organisations in the UK, Canada, and Australia have used the Creative Commons licensed material in the Jorum repository to create their own training.
A colleague has produced a very helpful RDM leaflet which highlights some of the key activities involved in preparing, undertaking and sharing research data.
Many research funding bodies require submission of a data management plan (DMP) (or similar document) with a funding bid. They are also a valuable document for any project as they set the scent for the collection and management of research data throughout the full life cycle of the project.
The Digital Curation Centre’s DMPonline is an online tool researchers can use to create and maintain a DMP. The University has developed guidance embedded in DMPonline to aid researchers in drafting a DMP. You will also find the instruction offered by the Digital Curation Centre very useful when completing a DMP.
You can Sign up with your university email address and a password of your choice. IT Services have advice on creating a secure password (http://www.lboro.ac.uk/services/it/reg/guidance/). When your DMPonline accout has been created you can link this to your university credentials. DCC have produced a DMPonline screencast to show how the tool works, this is also featured on DMPonline’s homepage.
A previous post highlights some useful resources to assist in the creation of a data management plan (Research data management planning).
The University Library’s Research Support web pages provide advice on research data management.
The UK Data Service has produced a very useful guide to ‘Depositing shareable survey data’ (http://ukdataservice.ac.uk/news-and-events/newsitem/?id=3836). The guide covers all aspects of thinking and planning for data collection, consent, preparing data for deposit, and depositing with the UK Data Service. Although the latter section in the guide highlights the requirements when depositing with the UK Data Service, the concepts and some of the activities are transferable.